E-News from the Caroline County Parent Teacher Resource Center 9-28-2018

News from the Caroline County Public Schools –
  Parent Teacher Resource Center


  • Space Camp is offering Scholarships to students with disabilities
    Applicants must be 9-18 attending 4th-12th grade and must have a learning challenge and/or physical challenge.
    Full scholarships cover tuition, room & board for any 6-day weeklong, individual camp program. These camps include Space Camp, Space Academy, Advanced Space Academy, Aviation Challenge Mach I, Mach II, and Mach III, Space Camp Robotics Camp and Robotics Academy.  Trainees at Space Camp learn space and flight history, work together as teams, experience simulators, complete simulated space missions, and learn what it really means to be an astronaut.

Mental Health:

  • Anxiety
    Caroline Miller, Editorial Director of Child Mind.org states –  While anxiety is the most common disorder in children, it has historically been the least treated. And that matters a great deal because we know that, left untreated, anxiety doesn’t just cause children and teenagers great distress and dysfunction, it dramatically increases the risk of developing other disorders. So, they’ve posted some great resources for parents: Panic Attacks and How to Treat ThemWhat Is Social Anxiety?Symptom Checker for parents worried about their child?

Learning Disabilities/ADHD:

  • Simulation: Experience Dyslexia
    October 30, 2018  from 6:30-8:30pm
    New Community School is hosting a simulation designed to help you experience the difficulties and frustrations that people with dyslexia and related learning differences encounter daily with reading, writing, and spelling. This event is perfect for parents, family members and TEACHERS.
Autism Spectrum Disorders:
  • Information by Topic
    Autism Speaks has a ton of resources, broken up by category to help you quickly find what you need. Topics include: financial planning, behavior, health and wellness, technology, transition, medical issues…
Resources you need to know:
  • Caroline County Schools Special Education Department
    Stay updated!
  • Caroline County SchoolsTransition ProgramCheck out the latest activities our students are participating in.
  • Paragon Autism Services’ Special Needs Lego and Train Club–Paragon Autism Services hosts a free, monthly, special needs Lego and Train Club for children with disabilities and their siblings.  We plan for inclusion with typically developing peers and offer multiple play options to include: standard Lego,  Duplo and Mega Blocks, as well as wooden trains and tracks and Geotrax.  Paragon Lego and Train Club is free, but registration is required and limited to 50 participants to ensure safety.  Event takes place the first Saturday of each month at.417 Chatham Square Office Park 10 a.m. to 12 p.m. This event is a great way for parents to play with their children, meet other parents of children with special needs, and obtain and exchange resources. For more information contact Tina@paragonautismservices.com. Register at: https://www.eventbrite.com/e/paragon-autism-services-special-needs-lego-and-train-club-tickets-41394928345
    Paragon Autism Services’ Special Needs Night at KD’z Kidz World–Paragon Autism Services is proud to offer a free, monthly special needs night of fun at KD’z Kidz World for children with disabilities and their siblings at KD’z Kidz World.  The facility is closed to the public during our events.  Registration is limited to 50 participants to maintain safety and registration is required.  The event takes place the third Wednesday of each month from 5 to 7 p.m at KD’z Kidz World 220 Tyler Von Way, Fredericksburg ,VA 22405.  For more information contact Tina@paragonautismservices.com.  Register at: https://www.eventbrite.com/e/paragon-autism-services-special-needs-fun-night-at-kdz-kidz-world-tickets-41395963441
    Rappahannock Area Autism Council presents a Lunch and Learn on the fourth Thursday of each month from 12 to 1 p.m. at the Disability Resource Center located at 409 Progress Street, Fredericksburg, VA 22401.  This monthly event offers a unique opportunity for parents and caregivers of individuals diagnosed with Autism to obtain resources and ask questions of local service providers.  For more information contact Tina@paragonautismservices.com.
  • Autism Society-Central Virginia (AS-CV)
    Whether you’re new or have been involved in the ASD community for a while the AS-CV is the #1 resource for you and your family. They offer a wealth of information and resources, as well as, social, support and sibling opportunities. Becky Boswell, Bradford Hulcher, Tammy Burns and the rest of the team are committed, knowledgeable and passionate about helping you and your family. Be sure to check out their ‘meetings and events’ page.
  • Community Services Board (CSB)
    The Rappahannock Area Community Services Board (RACSB) provides prevention, treatment, employment and support services for Caroline citizens and families with mental health, substance use and intellectual disabilities. They work collaboratively with schools, law enforcement, and social services. They can also assist you with case management, counseling, crisis services, and general parenting education.
  • Department for the Blind and Vision Impaired (DBVI)
    The department offers a wide array of specialized services, supports, resources and programs for Virginia residents of all ages who are experiencing significant visual disabilities. The DBVI is committed to providing quality services to assist Virginia’s citizens who are blind, deafblind or vision impaired in achieving their maximum level of employment, education, and personal independence.
  • Department of Social Services (DSS)
    and the CSB work very closely together to serve you, your child and your family. They help to ensure that thousands of Virginia’s most vulnerable citizens have access to the best services and benefits available to them, such as: Financial Assistance, Medicaid Waivers, Health Financial Assistance, Family & Individual Services, Services for Children, and Services for Adults.
  • disAbility Resource Center – 409 Progress St, Fredericksburg, VA 22401  540-373-2559
    Center for Independent Living working to enable people of all disabilities of all ages to reach their greatest potential of independent living.
  • Down Syndrome Association of Greater Richmond (DSAGR)
    DSAGR is a wonderful resource. They strive to improve the quality of life for individuals with Down syndrome and their families by providing access to current and accurate information on Down syndrome and by fostering programs that focus on education, community services, public awareness, medical issues, research, advocacy, legal issues and parenting.
  • Virginia Department for Aging and Rehabilitative Services (DARS)
    DARS can assist you with many things. They collaborate with schools in providing Transition Services. They offer Employment Services help people with disabilities get ready for, find, and keep a job. We have a residential training and medical rehabilitation center known as Wilson Workforce and Rehabilitation Center, and they process disability claims for benefits under the Social Security Disability Insurance and Supplemental Security Income Disability Programs.

For more information on any topics addressed in this email, please contact the Parent Teacher Resource Center.

SEAC meeting cancelled today!!

Due to the current and impending weather forecast,  ALL AFTER-SCHOOL AND EVENING SCHOOL PROGRAMS HAVE BEEN CANCELLED.  Activity Buses will NOT run this afternoon.

The Special Education Advisory Committee meeting is cancelled today!!
Please remember, student and staff safety is paramount.


Pre-Kindergarten at CCPS

Caroline County Public Schools offers pre-kindergarten at the elementary level to provide school readiness skills to eligible children with the greatest need. Eligibility is based on the poverty level of family income guidelines and other at-risk factors. Parents or guardians must complete the pre-application screening form, application, and parent questionnaire Eligible children will be administered a screening inventory.

  • To be eligible for prekindergarten your child must be 4 years old by September 30, 2018. (No exceptions).
  • Eligible children must live in Caroline County and reside in the attendance zone of the designated elementary school (No exceptions).
  • Completing the application does not guarantee enrollment.
  • Children participating in the screening process does not guarantee enrollment.
  • Acceptance into the program is based on eligibility and not first come, first serve.

Dates and Locations

March 20 – May 31, 2018 (Except for April 2-6, 2018 Spring Break)
June 12 – 14, 2018
June 19 – 21, 2018

Bowling Green Elementary – Tuesdays, 10:00 a.m. – 2:00 p.m. or April 17, 2018 from 5:00 – 7:00 p.m.
Madison Elementary – Wednesdays, 10:00 a.m. – 2:00 p.m. or April 11, 2018 from 5:00 – 7:00 p.m.
Lewis and Clark Elementary – Thursdays, 10:00 a.m. – 2:00 p.m. or April 10, 2018 from 5:00 – 7:00 p.m.

Application Process

Step 1: Pre-application Screening

Complete a pre-application screening form and bring or submit to the school in your child’s attendance zone. The pre-application screening form can be picked up at the school in your child’s attendance zone. You may also download a printable PDF version of the pre-application screening form.

Please note: After you submit the pre-application screening form, you will be notified by staff within 7 business days of your screening results. The information provided on the pre-application screening form will be used to determine if you can continue the prekindergarten application process.

You must have your child’s original or certified birth certificate with you when you apply. You will not be able to continue the application process until you have the birth certificate and required documents. Only a parent or legal guardian can complete the application.

Step 2: Application

Complete the application and bring the required documents to the school in your child’s attendance zone. The application can be picked up at the school in your child’s attendance zone. You may also download a printable PDF version of the pre-kindergarten application.

In order for the application to be processed the parent/guardian will need to bring the following required documents to the school in your child’s attendance zone:

  • Completed application with appropriate signatures
  • Child’s original or certified birth certificate
  • IEP, if applicable
  • Income Documentation and Assistance. All income and assistance of the following apply:
    • 1040/Income Tax Returns, Employer W-2 forms, and three pay stubs from the consecutive months preceding application
    • Current TANF
    • Social Security and Supplemental Security Income (SSI)
    • Child Support
    • Alimony
    • Educational Assistance
    • Unemployment and Worker’ compensation payments
    • veterans’ benefit payments
    • survivor benefit payments
    • pension or retirement income
    • interest and dividends
    • rents and royalties
    • income from estates and trusts
  • Legal Custody/Guardianship, Visitation, and/or Protective Orders, if applicable
  • Foster Parent Verification, if applicable
  • Photo ID and two documents for proof of residency
    Provide two documents from List A or one from List A and one from List BList A

    • A deed or lease agreement to the residence
    • Utility bill or new hookup/installation issued within the last 30 days (telephone, electric, cable, water, etc.)
    • A letter from Rappahannock Electric or Dominion Power verifying the address

    List B

    • A U.S. Internal Revenue Service tax reporting W-2 from the current year
    • A payroll check stub issued by an employer within the last 30 days
    • a piece of mail with new forwarding address indicated by the post office

Step 3: Screening Appointment

Once the application and required documents have been reviewed, the school will contact the parent to set up an appointment for the child to be administered a screening inventory. The parent will complete a parent questionnaire during their child’s screening.

Step 4: Acceptance and Placement

Once the child’s screening results have been reviewed and eligibility determined, parents will be notified (by postal mail) of their child’s acceptance status.

Please note: Children will be placed in the program based on the above criteria until all slots are filled. Remaining eligible children will be placed on a waiting list and a letter will be sent to the parents or guardians.

Step 5: Enrollment

After parent receives the letter of acceptance and health form, the parent can complete the student enrollment packet to enroll their child into the school in their attendance zone. The student enrollment packet can be picked up at the school in your child’s attendance zone. You may also download a printable PDF version of the student enrollment packet.

Parents must bring the completed enrollment packet and items required for school enrollment to register your child for prekindergarten.

Promoting a partnership between families, teachers, and Caroline County Public Schools